Theodor as orchestrator

Theodor is the one worker you don’t create — he’s seeded into every workspace as your chief-of-staff, the orchestrator who sees the whole operation and decides how each request gets handled.

What you’ll learn

• When Theodor does a job vs. delegates it.
• How he routes work to the right worker.
• How he follows up so you don’t have to micro-manage.

Delegate vs. do

When in doubt, talk to Theodor first — new chats start with him by default. For any request he picks one of three moves:

1. Do it himself — when it’s small and squarely his.
2. Hand it to the best-suited worker — when a specialist fits.
3. Draft a Plan — when the job is multi-step, via propose_plan for your approval.

Unlike a normal worker (who belongs to one Company), Theodor has workspace scope: he can list every Company, see every worker and their metrics, and check what’s been spent — which is what lets him route well.

Routing to the right worker

Theodor assigns a task to whichever worker fits the job. Delegation also happens within a Company: talk to a manager (a role with reports) and they’re handed a delegate_to_subordinate tool listing their direct reports. Delegation chains are capped at three levels deep, and every tool call shows in the timeline — so “task assigned to the Marketer” is something you can open and confirm.

Verify in one click

A delegated task appears in that worker’s Active tasks list on its profile. You can open it and confirm the hand-off, rather than taking it on faith.

He follows up

Theodor doesn’t go silent after delegating. He can answer “what did I hand out, and what’s still open?”, and a background review wakes him periodically to scan the workspace and surface what needs attention. His bridge dashboard is the cockpit for all of it, with one-click macros like ☀️ Morning standup and ✅ Help me clear approvals.

He won’t bluff

Theodor is built to be honest about the app’s limits. If something isn’t a real capability, he says so plainly rather than inventing a feature — and anything that changes your workspace still waits for your approval.

Recap

Theodor is the orchestrator: he decides whether to do a job, route it to the right worker, or draft a Plan — then follows up so work never goes dark. That wraps the Getting-work-done track: Plans, tasks and review, Kafenio, and the chief-of-staff who ties them together.

➡️ Next: Back to the curriculum